Role OverviewThe Executive Assistant will support the corporate executive team members in a fast-paced environment, managing complex calendars, coordinating internal and external meetings, and driving deal closings. The role requires exceptional attention to detail, a proactive mindset, and strong communication skills. The successful candidate will be a trusted partner to the executive team and have the ability to work independently while staying aligned with priorities.
What You Will Do
The Executive Assistant will manage complex calendars, review and help manage executive inboxes, coordinate signatures for legal documents, and drive deal closings by managing documentation workflows. The role also involves coordinating internal and external meetings, tracking reports, and maintaining files.
Why It Might Be a Fit
This role is ideal for someone who thrives in a fast-paced environment, enjoys staying one step ahead, and takes pride in keeping complex priorities moving. The successful candidate will have a positive attitude, strong sense of ownership, and a genuine willingness to jump in wherever needed.
Requirements
- 5+ years of Executive Assistant experience, preferably supporting senior leaders in a finance environment or another similarly fast-paced industry
- Associate's degree required; Bachelor's degree strongly preferred, or equivalent combination of education and relevant experience
- California Notary Public commission is a major plus; willingness to become a Notary Public is required
- Highly proficient in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint
- Experience managing complex calendars, travel, expenses, and document workflows
- Experience supporting document execution processes, including legal documents requiring signatures and notarization, is strongly preferred
Benefits
- Semi-annual Performance-Based Bonuses
- 100% Covered: Medical, Dental & Vision Insurance (including family/dependents)
- 401(k) plan With Company Matching & No Vesting Period
- Life & Disability Insurance
- Generous Paid Time Off, Paid Holidays & Sick Time
- Paid Parental Leave
- Engaging Company Events & Team-Building Experiences
- Career-Building Learning Programs & Development Opportunities
- Complimentary Daily Lunch for On-site Employees
- On-site Gym Access for Santa Monica Employees
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