Executive Assistant

The Executive Assistant provides high-level administrative, operational, sales support, and project coordination to the CEO and President while working closely with Sales, Product Development, Customer Service, Marketing, and other departments.

What You Will Do

Prepare PowerPoint presentations, customer quotations, product costing analyses, spreadsheets, management reports, and other materials to support executive decision-making. Coordinate special projects, administrative initiatives, and cross-departmental activities as assigned by the CEO.

Why It Might Be a Fit

The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment. This role requires strong communication and problem-solving skills, proficiency in Microsoft Office and AI tools, the ability to handle confidential information professionally, and a commitment to accuracy, accountability, and follow-through.

Requirements

• Minimum of 3–5 years of experience in executive assistance, administrative support, sales administration, account coordination, or project coordination.
• Associate's or bachelor's degree preferred; equivalent relevant work experience will be considered.
• Strong proficiency in Microsoft Office, particularly Excel, PowerPoint, Outlook, OneNote, and Word.
• Proficiency in AI tools and the ability to apply them effectively to research, reporting, presentations, communication, and workflow improvement.
• Experience creating professional presentations, sales tools, spreadsheets, and management reports.
• Experience working with major retail customer portals, product databases, item setup processes, or inventory tracking systems preferred.
• Strong written and verbal communication skills.
• Excellent organizational, analytical, and problem-solving abilities.
• Exceptional attention to detail, accuracy, and follow-through.
• Ability to manage multiple projects, meet deadlines, and adapt to changing priorities.
• Ability to work independently while collaborating effectively with multiple departments.
• Ability to handle confidential information with discretion and professionalism.