Executive Assistant, Office Administrator

The Executive Assistant / Office Administrator provides high-level administrative, operational, and organizational support to the President of Property Management. This role manages executive priorities, coordinates complex schedules and communications, and supports the day-to-day administration of the office.

What You Will Do

Manage the President's calendar, arrange business travel, provide anticipatory support, coordinate internal and external meetings, handle confidential correspondence, and maintain organized files and records.

Why It Might Be a Fit

The ideal candidate is proactive, highly organized, discreet, and able to balance executive support with office operations in a fast-paced, service-oriented environment. They should have a high level of discretion, professionalism, and emotional maturity when handling confidential matters and executive communications.

Requirements

• Bachelor's degree in Business Administration, Communications, Office Management, or a related field
• Minimum of 5 years of experience in an executive support, office administration, or senior administrative role
• Demonstrated experience supporting a senior executive in a fast-paced business environment
• Exceptional organizational skills with the ability to manage multiple priorities, deadlines, and shifting demands
• Excellent written and verbal communication skills
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Experience with Yardi Voyager preferred
• Experience using AI tools to improve efficiency and streamline administrative tasks

Benefits

• Full medical, prescription, dental, and vision benefits
• Company paid life and AD&D insurance
• Company paid short-term and long-term disability
• A 401(k) retirement plan with company match
• Paid time off, accrued based on years of service
• Supplemental insurance for employees and families
• Employee Assistance Program for confidential counseling
• Additional paid day off to provide community or charitable services
• Paid holidays; approximately fourteen (14) per year