Executive Assistant & Office Manager

The Executive Assistant & Office Manager is responsible for overseeing the administrative and operational functions of the New York office, ensuring seamless day-to-day operations and a productive workplace environment. This role manages office logistics, including inventory and supply ordering, coordinating food and beverage services, welcoming visitors, and supporting the planning and execution of meetings and events. In addition, the role provides dedicated executive support to the General Counsel, with a focus on ensuring seamless coordination and proactive assistance.

What You Will Do

Provide high-level support to our General Counsel, including managing their schedules, coordinating meetings, and preparing necessary materials. Handle heavy calendar management and scheduling using Microsoft Outlook. Coordinate and obtain signatures for various legal documents from executives across the organization. Prepare professional correspondence and accurately document meeting minutes. Arrange business travel, including itineraries and agendas. Assist executives in staying organized and tracking their task list via project management tools.

Why It Might Be a Fit

Excellent communication skills, both verbal and written. Experience working in a legal or financial services office a plus. Proficiency in Microsoft Office Suite and other relevant software applications. Ability to work independently and as part of a team and collaborate effectively with others. Attention to detail and accuracy in managing paperwork, scheduling, and expenses. Flexibility and adaptability to changing priorities and demands. Positive attitude and strong work ethic.

Requirements

• 5-10 years of administrative experience, including office coordination/management.
• Highly experienced with Microsoft Office Suite
• A bachelor's degree is required.
• Current New York notary is preferred. If not, candidates must be open to becoming an active notary public in New York state.

Benefits

• Performance-based bonuses
• Full medical, dental, and vision coverage for you and your dependents
• 401(k) plan with employer matching and immediate vesting
• Life and disability insurance
• Generous PTO, holidays, and sick time
• Paid parental leave
• Employee referral incentives
• Fun company and team-building events
• Continuous learning and development opportunities