Executive Assistant to Director of Operations

The Executive Assistant to the Director of Operations (DOO) serves as the primary force that simplifies, streamlines, and strengthens the DOO's daily workload. This role requires proactive ownership—not just waiting for direction, but anticipating needs, solving problems before they reach the COO, and taking initiative to keep Operations running efficiently.

What You Will Do

Manage and prioritize the COO's calendar, prepare polished reports, internal communications, presentations, and briefing materials, handle incoming calls, emails, mail, and voicemails, and ensure all CRM notes, follow-ups, and action items are accurately recorded and updated promptly.

Why It Might Be a Fit

Success in this role depends on independent decision-making, strong initiative, excellent communication, and the ability to manage complex workflows without constant oversight. The ideal candidate will be proactive, self-directed, and able to anticipate what needs to be done before being asked.

Requirements

• Proven experience providing high-level support to senior executives, preferably in legal, financial, or operational environments.
• Exceptional written and verbal communication skills, with the ability to draft clear, polished correspondence and reports.
• High proficiency in Microsoft Office and document management systems, with strong technical aptitude and comfort learning new tools quickly.
• Ability to manage sensitive and confidential information with absolute discretion.
• Strong organizational skills with relentless attention to detail, accuracy, and follow-through.
• Demonstrated ability to anticipate needs, take initiative, and solve problems independently, without waiting for direction.
• Excellent judgment and the ability to prioritize competing demands in a fast-paced, shifting environment.

Benefits

• Paid holidays
• Professional business setting with business casual attire meeting VLP standards for dress code