Executive Assistant, Unity Communities & Leaders

Requirements

• Manage complex calendars, scheduling, and travel arrangements for the Executive Director.
• Prepare meeting agendas, materials, summaries, and follow-up documentation.
• Track action items and support timely completion of deliverables.
• Draft correspondence and internal/external communications as requested.
• Maintain confidential files and sensitive records with discretion and integrity.
• Serve as a coordination hub between Executive Director, UC&L, Director of Partner Services, and Director of UWSI Education and Global Youth Strategies.
• Support annual planning processes and initiative tracking.
• Coordinate cross-functional meetings and logistics.
• Assist with project timelines and deadline management.
• Maintain organized digital and physical document systems.
• Serve as a professional and welcoming point of contact for ministers, spiritual leaders, and community representatives.
• Coordinate logistics for conferences, trainings, gatherings, and educational events.
• Maintain databases, records, and communication lists.
• Support onboarding and documentation processes related to ministers and communities.
• Support budget tracking and expense reconciliation.
• Manage shared drives and document control.
• Identify opportunities to improve processes, communication flow, and efficiency.

Benefits

• Generous Paid Time Off
• 401k Matching
• Retirement Plan
• Visa Sponsorship
• Four Day Work Week
• Generous Parental Leave
• Tuition Reimbursement
• Relocation Assistance