Executive Operations Coordinator

The Executive Operations Coordinator serves as a strategic partner to the Executive Leadership Team, helping drive organizational effectiveness through exceptional coordination, communication, meeting facilitation, and operational execution.

What You Will Do

This role combines executive support responsibilities with business operations management, ensuring leadership priorities are translated into action and key initiatives move forward efficiently.

Why It Might Be a Fit

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable operating in a fast-paced environment, with excellent communication and analytical skills.

Requirements

• Bachelor's degree in Business Administration, Communications, Management, Organizational Leadership, or a related field
• 3–5+ years of experience in business operations, executive administration, project coordination, chief of staff support, or a related role supporting senior leadership
• Proven experience coordinating executive-level meetings, preparing agendas, documenting decisions, and driving action-item follow-up
• Strong organizational and project management skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously
• Exceptional written and verbal communication skills, including experience preparing executive presentations, reports, and business correspondence
• Demonstrated ability to work effectively with senior leaders and maintain a high level of professionalism, discretion, and confidentiality
• Strong attention to detail and commitment to accuracy in meeting documentation, communications, and project tracking
• Ability to anticipate needs, identify potential challenges, and proactively develop solutions
• Experience coordinating cross-functional initiatives and influencing stakeholders without direct authority
• Advanced proficiency with Microsoft Office Suite, including PowerPoint, Excel, Word, Outlook, and Teams
• Experience using project management, collaboration, and productivity tools such as Asana, Monday.com, Smartsheet, Jira, or similar platforms preferred
• Strong analytical and problem-solving skills with the ability to synthesize information and present recommendations to leadership
• Ability to thrive in a fast-paced, dynamic environment while maintaining composure and adaptability
• Demonstrated ability to exercise sound judgment, prioritize competing demands, and manage sensitive information with discretion