Executive Support Administrator

Perry's Ice Cream
Any Location, NY
Category Administration
Job Description
Executive Support Administrator position with flexible M-F schedule ranging 16-24 hours per week. Reports to Executive Vice President. Responsibilities include general correspondence, travel coordination, meeting arrangements, internal communications, and product sample coordination.

Requirements

  • Prepare general correspondence and maintain electronic and paper filing systems
  • Proactively seek out ways to streamline administrative processes
  • Plan & organize meetings and special events
  • Coordinate schedules, appointments, travel itineraries and plant tours
  • Assist with presentations content and design
  • Coordinates EVP’s community/volunteerism commitments
  • Coordinates Ice Cream 101 class meeting times, updates curriculum as needed, prepares class binders and graduation certificates
  • Serve as an internal liaison for corporate charitable events and fundraisers
  • Oversee the donation request and fulfillment process for team members and 501(c)(3) organizations
  • Acts as lead/program manager for corporate teams
  • Utilizes technical skills and expertise to create and manage Excel spreadsheets
  • Pulls and assimilates Consumer Affairs data into monthly report package
  • Create corporate communications as needed
  • Administer the company service awards and retirement celebration program eligibility
  • Process product sample requests
  • Complete training seminar, webinar, meeting registration & arrangements
  • Provide back-up coverage for other administrative support when needed
]]>