Exhibitor Service Coordinator

Requirements

• Serve as a day-to-day contact for exhibitors after contract signature
• Manage exhibitor onboarding and follow-up from confirmation through onsite arrival
• Administer and support the exhibitor portal and related participation tools
• Collect, track, and archive required forms, insurance documents, logos, copy, and other exhibitor assets
• Monitor preparation milestones and proactively follow up on outstanding items
• Maintain accurate records in CRM and internal tracking tools
• Liaise with the official general contractor and internal teams on exhibitor-related needs
• Help prepare exhibitor-facing timelines, checklists, and support materials
• Support exhibitor welcome, issue resolution, and onsite service during move-in and event days