Exhibits Operations & Sponsorship Manager

International Association of Chiefs of Police
Alexandria, VA
Category Operations
Job Description
The International Association of Chiefs of Police (IACP) is seeking an Exhibits Operations & Sponsorship Manager with strong foundations in tradeshow operations, exhibits and sponsorship management, and acquisition. The position is responsible for building and operationalizing plans for show management areas, leading exhibit and sponsorship management for IACP's meetings, and creating, managing, and cultivating relationships with association exhibitors, sponsors, and contractors.

Requirements

  • Floorplan Management using exposition management software
  • Plan and execute public spaces for easy event flow for attendees
  • Create and implement new ways of increasing exhibitor and sponsor ROI
  • Manage all aspects of exhibitor pre-registration
  • Review and update show rules and regulations
  • Collaborate with the show decorator to develop graphical elements
  • Compile and publish exhibitor service kits
  • Lead exhibitor communications through e-newsletters and post-event surveys
  • Lead and drive exhibit sales
  • Manage exhibitor database for accurate historical, logistical and billing information
  • Provide weekly sales reports and tracking
  • Maintain accurate space inventories and resolve conflicts or changes efficiently
  • Manage onsite booth selection process and exhibitor appointment times
  • Manage sponsorship sales execution and fulfillment with external vendor
  • Work closely with an external vendor to drive alignment with budgetary and sponsorship sales objectives
  • Lead annual review and adjustment of Sponsorship Prospectus
  • Resolve and mitigate challenges to maintain satisfaction and retention
  • Collaborate with internal stakeholders on sponsorship fulfillment items
  • Provide sales and lead generation reports weekly
  • Oversee onsite tradeshow management for move-in and move-out of exposition hall
  • Manage freight, drayage, signage, rigging and utilities
  • Manage the collection of necessary exhibitor information
  • Manage event security with IACP security partner for exposition hall, registration, store and general assemblies
  • Manage and orient floor managers onsite at Annual Conference
  • Conduct and manage RFP development, solicitation and evaluation for various show management services
  • Conduct solicitation for delegate bags and manage internal selection process
  • Other duties as assigned

Benefits

  • Medical HMO: Free for Employee and Family (Local Employees)
  • Vision: Free for Employee
  • Dental: Reasonable rates for Employee and Family
  • 403B: IACP Match - up to 6% - after one year of employment
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