Facilities Coordinator

Requirements

• Provide daily administrative support to the Facilities Services team, including scheduling, data entry, and reporting.
• Lead weekly meetings with the Critical and Maintenance teams to review open tickets, SORs, vendor support needs, and project statuses.
• Serve as the administrative point of contact for external vendors.
• Process SORs and SACRs while coordinating security support and vendor badging for on-site access.
• Assist with creating, scheduling, and managing preventative maintenance programs.
• Enter and track preventative maintenance and corrective work orders within the CMMS, escalating delays as necessary.
• Track work orders through completion and coordinate invoice processing to ensure accurate financial record-keeping.
• Organize and maintain maintenance logs, safety and compliance documentation, supplier files, and permit records.
• Draft and distribute service updates, schedules, and notices.
• Provide weekly reports to the Account Manager detailing maintenance activities, KPIs, and operational trends.
• Manage security support for vendors performing onsite services.
• Update and maintain accurate records and official documentation for the site’s building operations.
• Comply with all requirements of the client contract and meet or exceed Key Performance Indicators (KPIs)