Facilities Office Support Specialist I

Massachusetts
Boston, MA
Category Administration
Job Description
The Lemuel Shattuck Hospital is seeking a dynamic and motivated Office Support Specialist to provide vital support to the Director of Facilities and the facilities team. The role includes preparing documents, scheduling meetings, generating reports, responding to inquiries, and maintaining files.

Requirements

  • Assisting with equipment management, including medical equipment reporting, tracking, and documentation.
  • Preparing, proofreading, and editing forms, documents, correspondence, reports, and meeting minutes with accuracy and agency compliance.
  • Supporting Request for Purchase (RFP) processes through research, creation, tracking approvals, and backup communications.
  • Generating CAMIS reports and assisting with DCAMM bid documentation and procedures.
  • Maintaining project files, compliance binders, RFP tracking, internal purchasing spreadsheets, and the Utility Failure Log.
  • Coordinating and scheduling meetings, reserving facilities, and preparing detailed meeting minutes.
  • Operating Microsoft Office programs for records, databases, and communications.
  • Performing additional administrative duties as required, including handling correspondence and operating office equipment.

Benefits

  • Comprehensive Benefits
  • Generous Paid Time Off
  • 401k Matching
  • Retirement Plan
  • Generous Parental Leave
  • Tuition Reimbursement
  • Relocation Assistance
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