Financial Associate (Business/ Cashier Office) - 20026471

Ohio Department of Administrative Services
London, OH
Category Administration
Job Description
The Ohio Department of Rehabilitation and Correction is seeking a Financial Associate to work under immediate supervision in the Business/Cashier Office at the Madison Correctional Institution. The position requires some knowledge of accounting systems and procedures.

Requirements

  • Performs data entry chartfield coded Request to Purchases into OAKS
  • Processes vouchers in OAKS for EDI, payment card, capital payments and 5% of other assigned vouchers
  • Submits assigned invoices with attached supporting documentation to Ohio Shared Services (OSS) for processing the OAKS voucher
  • Prepares local funds for voucher payments
  • Validates all types of vouchers for management approval
  • Reconciles discrepancies
  • Verifies appropriation sources
  • Matches invoices to delivery receipts and purchase orders
  • Places invoices in recaps, determining total amount of recap and voucher numbers
  • Verifies accuracy of money remitted
  • Forwards invoices to appropriate divisions prior to processing the voucher for approval
  • Obtains all types of receivers through electronic signature approval, email, signed invoices
  • Examines and verifies invoice calculations, delivery receipts and other supporting documentation
  • Utilizes resources to validate all types of invoices
  • Prepares bi-weekly, monthly, quarterly and/or annual reports on accounts maintained
  • Posts, updates and balances ledgers and journals to include internal accounts for local funds, all types of purchase orders and encumbrance documents, transfers, cancellations, and vouchers payable
  • Posts receipts and balances accounts on daily/weekly/monthly basis
  • Reconciles internal accounts
  • Verifies management approval of the voucher through OAKS and/or local funds
  • Performs variety of related clerical tasks
  • Composes and edits correspondence relative to assigned work
  • Maintains files
  • Operates equipment to generate typed reports and correspondence
  • Answers telephone inquiries
  • Greets customers
  • Responds to or refers complaints
  • Answers general inquiries within established guidelines
  • Completes forms and inventory levels and activity reports
  • Handles inventory control and asset depreciation
  • Attends meetings and trainings
  • Assists other financial associates as directed by supervisor
  • Works on special projects and committees
  • Performs other duties as assigned

Benefits

  • Medical Coverage
  • Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
  • Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
  • Childbirth, Adoption, and Foster Care leave
  • Education and Development Opportunities
  • Public Retirement Systems and Optional Deferred Compensation
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