FISCAL CONTRACTS OFFICER

Massachusetts
Boston, MA
Category Finance
Job Description
The Mass Cultural Council is seeking a Fiscal Contracts Officer to oversee payments to organizations, individuals, and vendors; lead strategic budget development and financial management; coordinate departmental expenditures and procurement; and provide comprehensive agencywide support in cultural equity and access, human resources, payroll, facilities, and information technology.

Requirements

  • Manages DocuSign forms by initiating, tracking, and managing electronic agreements, ensuring secure and authenticated signatures, troubleshooting issues, and maintaining detailed digital records.
  • Assists with contract content preparation, answers related questions and liaises between grantees and agency staff.
  • Enters and reconciles grantee/vendor encumbrances and payments for the agency's grant awards, ensuring timely fund encumbrance and disbursement.
  • Reviews, navigates, and monitors grant activity in the SmartSimple Grant Management System, including awards and expenditure patterns, ensuring adherence to grant stipulations.
  • Ensures returned fiscal documents are accurate and compliant.
  • Reviews vendor contract documents for completeness and compliance.
  • Performs periodic reconciliation of SmartSimple, MOSIAC, and internal budget tracking sheets, ensuring records are current and accurate.
  • Assists with internal and external Federal grant reporting requirements.
  • Provides additional administrative and financial tasks and support across the department as necessary.

Benefits

  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement plan
  • Paid time off
  • Sick leave
  • Life insurance
  • Disability insurance
]]>