General Administrative / Program Management Specialist III - Grants Management

ATHENA Consulting LLC
Rockville, MD
Category Administration
Job Description
We are currently recruiting an Administrative Support Specialist for the Office of Grants Management with Montgomery County, MD. This full-time position pays $21.00 an hour and is located in Rockville, MD. This position is eligible for hybrid work, pending strong performance.

Requirements

  • Check internal stakeholder availability using MS Outlook and schedule virtual or in-person meetings, including booking rooms.
  • Coordinate with external stakeholders through Outlook to schedule meetings.
  • Check, tag, file, and respond to emails in multiple shared inboxes.
  • Set up, schedule, and participate in MS Teams calls and MS Teams Live Events.
  • Manage and update spreadsheets in MS Excel, including sorting, filtering, and basic data analysis.
  • Edit formatting of cells and convert Excel tables into properly formatted PDF documents.
  • Use MS Excel to MS Word mail merge to generate letters, grant agreements, and payment requests from templates.
  • Draft, edit, and format documents and memorandums in MS Word following standardized templates and style guidelines.
  • Convert Word documents into PDF documents with proper formatting.
  • Integrate content into MS PowerPoint presentation templates.
  • Access and submit tasks within SharePoint workflows, and check workflow status.
  • Use Adobe Acrobat Pro to merge, split, rearrange, and edit PDF files; create fillable forms and add digital signatures.
  • Conduct online research via browsers and official state/federal databases (e.g., IRS, Maryland State).
  • Navigate internal intranet systems to find online forms and resources.
  • Provide excellent customer service by engaging professionally with internal and external stakeholders through email, phone, and in person.
  • Track work items through multiple departments to ensure timely and accurate completion; follow up when needed.
  • Take clear and thorough notes during meetings.

Benefits

  • Support from a team of professionals committed to making your life better.
  • Medical, dental and vision insurance.
  • Health Savings Account.
  • Pet insurance.
  • 401(k) with a generous employer match.
  • ATHENA-paid Life and Accidental Death & Dismemberment Insurance for employees.
  • Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employees, spouses, and children.
  • Short- and Long-Term Disability.
  • Employee Assistance Program (EAP).
  • Easy-to-use employee self-serve HR portal.
  • Sick leave varies – be sure to inquire with your Recruiter.
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