GRANTS AND CONTRACTS SPECIALIST

Spokane Tribe of Indians
Any Location, WA
Category Accounting
Job Description
The Grants and Contracts Specialist is responsible for the timely preparation and processing of financial reports for various programs under tribal management, including programs funded through grants and contracts with the Federal Government, State Government, Foundations/Private Organizations, and the Tribal General Fund. The specialist will prepare reimbursement requests, monitor account receivable balances, and review financial reports to ensure accuracy and compliance with federal and state laws and regulations.

Requirements

  • Prepares periodic (monthly/quarterly) reimbursement requests/drawdowns/invoices for submission to various funding agencies
  • Monitors account receivable balances and contracts funding agencies as needed to solicit payment of invoices that are overdue
  • Reviews monthly bank statement to identify special revenue EFT wires received, prepares journal entries to record the transactions and ensures appropriate supporting documentation is on file
  • Prepares/distributes various annual/monthly/quarterly financial reports for submission to funding agencies, program managers, division directors and other administrative staff
  • Assists with the Tribal Contract/Grant Protocol Process by reviewing grant proposals/applications to ensure accuracy and completeness
  • Coordinates with the Tribal budget process by reviewing proposed budgets/budget revisions ensuring accuracy, completeness, and compliance with Tribal budget requirements
  • Provides assistance to program managers/directors in budget management including budget formulation, budget revision/modification, cuff accounts, and account classifications
  • Maintains a schedule that lists deliverables/reports by type of report due, due dates, actual date of completion, and other relevant information
  • Assists with ensuring compliance with contract/grant terms and conditions, applicable Tribal, Federal, and State laws/regulations, and other administrative requirements
  • Coordinates communication/correspondence with various funding agencies concerning financial reports, financial needs, and compliance issues
  • Assist in annual audit preparations
  • Performs the close out process of contract/grant programs by reviewing general ledger activity to ensure accuracy, allowability, and compliance with federal/State/Tribal requirements
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