Job Description:
Basic Function and Responsibility:
The Oakton Health Careers Education Center (HCEC) Manager is responsible for overseeing the day-to-day operations ensuring a safe, efficient, and welcoming environment for students, faculty, and staff. This role involves coordinating facility services, managing personnel, and collaborating with various departments to support the institution's mission and strategic goals. Location: Oakton Health Careers Education Center, Evanston, IL.
Characteristic Duties and Responsibilities:
Facility Oversight:
- Manage and supervise the maintenance and operations of HCEC rooms/areas: including office space, labs, classrooms, and lounge.
- Coordinate with internal departments, and external contractors and vendors as necessary, as it relates to space utilization, deliveries, and repairs.
- Foster a collaborative and positive work environment.
Budget Management:
- Assist in the development and management of the HCEC office budget.
- Monitor expenditures and ensure that financial resources are allocated efficiently.
- Identify opportunities for cost savings and efficiency improvements.
Emergency Preparedness:
- Develop and implement emergency response plans for facility-related incidents.
- Coordinate with campus security and local emergency services to ensure safety protocols are in place.
Communication:
- Serve as the first point of contact for students, visitors, phone calls, and emails, providing information and assistance as needed.
- Serve as the first point of contact with building management for service requests as needed.
Stakeholder Collaboration:
- Serve as the primary point of contact for facility-related inquiries from faculty, staff, and students.
- Collaborate with academic departments to ensure that facility needs align with academic schedules and events.
- Participate in campus planning and development meetings to represent facility interests.
Sustainability Initiatives:
- Promote and implement sustainability practices within facility operations.
- Identify opportunities for energy efficiency and waste reduction initiatives.
Requirements:
Qualifications and Working Conditions:
- Bachelor's degree in facilities management, business administration, or a related field; or equivalent work experience.
- Minimum of 2 years of experience in office management with personnel supervision responsibilities.
- Experience in facilities management in a higher education setting is preferred.
- Proven experience in team leadership and project management.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite.
- Knowledge of building codes, safety regulations, and maintenance best practices (Preferred)
Working Conditions:
- The Manager will work primarily at the Health Careers Education Center and may be required to respond to emergencies outside of regular working hours. On occasion, travel to either Des Plaines or Skokie campus may be required.
- Light lifting up to 20 lbs. and light carrying up to 20 lbs. Ability to reach above shoulder. Periods of time spent sitting, standing, walking, kneeling, bending and stooping. Mobility to move from building to building and to other campuses. Occasional lifting and moving of equipment may be necessary.
Additional Information:
Supervision Received: Administrative and functional supervision is received from the Dean of Health Careers.
Supervision Exercised: Functional supervision is exercised over the Health Career Education Center Administrative Support Specialist and student employees.
HOURS: Monday-Friday 7:00 am - 3:45 pm
SALARY $60,189
Oakton College is an equal opportunity employer and has a strong commitment to diversity. In that spirit, we seek a broad spectrum of candidates, including minorities, veterans, women and people with disabilities. EOE/AA/M/F/D/V
Oakton is committed to maintaining an environment free from harassment and discrimination for all and does not discriminate on the basis of race, color, national origin, religion, age, sex (gender), sexual orientation, physical or mental disability, and reprisal or any other protected status. Further, Oakton does not discriminate on the basis of sex in any educational, employment, or extracurricular activity.
Out-of-State Employment Defined:
Oakton College's primary location of operation is in the state of Illinois. An "out-of-state employee" is defined as an employee of Oakton College whose primary work location is outside of the state of Illinois. State taxes, employment tax, and worker's compensation provisions vary from state to state and require payroll compliance with these various rules.
Allowable States for Out-of-State Employment:
All employees must maintain their primary residence in Illinois, Indiana, or a reciprocal state with Illinois. Reciprocal states include Iowa, Kentucky, Michigan, and Wisconsin. Illinois has tax agreements with these reciprocal states. Employees may have their primary residence in Indiana since Indiana is adjacent to Illinois.
Based on the needs of the college and with Administrator approval, some positions at the college may have a hybrid schedule option available after 30 working
Application Instructions:
For further details, visit our website at www.oakton.edu and select the Employment link to view Employment Opportunities.
Please be sure to have a current resume, cover letter, and list of, at least, three (3) professional references with contact information prepared to submit with your application.
Oakton College conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law and in accordance with the Illinois Department of Human Rights Conviction Record Protection Act of March 2021.
Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.
Oakton College does not utilize E-Verify for employment eligibility verification.