Human Resources Administrative Assistant

HDR
Omaha, NE
Category Administration
Job Description
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. HDR is seeking an entry-level Human Resources (HR) Administrative Assistant to support our HR Special Programs team within our Corporate HR department in Omaha, NE.

Requirements

  • Provide responsive, high quality customer service to employees and external partners as a main point of contact for the HR team by managing shared HR inboxes, answering and routing calls from the main Human Resources phone line, addressing general HR, reporting, hourly rate, and employment verification inquiries, and guiding customers to appropriate self-service tools, resources, and/or HR partners.
  • Support employee onboarding, orientation, and core HR compliance processes while building foundational HR experience, including assisting with new hire orientations; collecting, organizing, entering, and filing new hire documentation for U.S. and global employees; monitoring I 9 compliances; and maintaining accurate employee personnel records in accordance with retention and confidentiality requirements.
  • Apply and further develop technical and analytical skills by leveraging prior experience with data, systems, or reporting to run ad hoc HR reports, prepare and analyze data for HR partners, leadership, or compliance needs, update and maintain HR SharePoint sites and related content, and ensure accurate employee data entry to support downstream HR processes.
  • Serve as a flexible backup support resource for the HR team, providing administrative and operational assistance during planned or unplanned absences, including responding to employee inquiries, supporting compliance related tasks, coordinating with local HR representatives or external partners, and assisting with other administrative, logistical, or project needs as required.
  • Demonstrate openness to continuous learning and development by adapting to evolving HR processes, gaining proficiency with cloud-based HR systems, and learning new online tools and technologies as they are introduced to support efficient and effective HR operations.
  • Perform other related administrative and project support tasks as assigned.

Benefits

  • Health insurance
  • Retirement plan
  • Paid time off
  • Life insurance
  • Disability insurance
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