Legal Executive Assistant

Requirements

• Support all aspects of assigned executive attorneys' daily work routine
• Understand and adapt to unique priorities, working habits and preferences of each executive
• Serve as a liaison and point of contact between attorneys and their internal and external clients, outside counsel, and government officials and agencies, as needed
• Monitor the status of pending items, and keep executives advised of time-sensitive issues and emergent matters
• Coordinate and manage attorney calendars by accurately scheduling meetings, conference calls and video conferences across multiple time zones
• Assist in the development, preparation, proofreading, revision and distribution of meeting agendas and materials, presentations, legal documents, financial spreadsheets, tables, charts, reports, and routine correspondence
• Maintain paper and electronic filing systems using accepted legal office practices and the company's record keeping systems and procedures
• Follow Boeing policies and procedures, and use industry accepted security practices when handling sensitive and confidential information and communications
• Schedule and coordinate domestic and international travel; regularly monitor all logistical aspects of the trips; revise meeting agendas, tour schedules and travel itineraries, as needed; communicate changes to all parties involved in a timely fashion
• Prepare, reconcile and submit expense reports using Concur to ensure timely and accurate payment and/or reimbursement
• Use Boeing's internal legal matter management system to create, monitor and manage legal matters; process invoices and generate reports, as needed
• Register, process and escort domestic and foreign visitors
• Receive, sort, prioritize and accurately distribute office mail in a timely fashion; handle all sensitive and confidential information with discretion and proper safeguards
• Coordinate work with other Law & Global Compliance staff members; provide backup support for other attorneys/executives, as needed
• Assist with the onboarding of new attorneys, and with the training and onboarding of new support staff members
• Order and maintain office supplies using Boeing's approved system, and in accordance with Boeing's policies and procedures
• Take on various other work and responsibilities, as needed
• Know and abide by Boeing's policies and procedures at all times

Benefits

• Competitive base pay and variable compensation opportunities
• Health insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life and disability insurance programs
• Paid and unpaid time away from work