PRIMARY RESPONSIBILITIES
• Manages the preparation and approval of payroll information for department employees.
o Serves as department administrator for payroll and time capture software and programs.
o Reviews and approves payroll information to be processed by Payroll department.
o Ensures payroll information meets guidelines as outlined in collective bargaining agreements.
• Plans and supervises manpower requirements.
o Reviews and administers picks and scheduling needs associated with department union employees.
o Manages station level employee attendance control and filling of all scheduled and non-scheduled absences.
o Reviews budgetary expenditures and reports for manpower and supply/equipment needs.
• Supervises the preparation and processing of administrative records, prepares analyses of data, and generates and distributes management information reports.
o Monitors and oversees administrative document and database management systems and processes.
o Maintains and manages the storage of various department files.
o Performs regular audits to ensure all documents and files maintained are in accordance with the internal policy guidelines.
o Responds and provides requested documents and/or information as requested.
• Monitors various safety and regulatory requirements and recommends appropriate training programs to keep employees up-to-date and compliant on training and certification requirements.
• Assists executive management in the development of goals and objectives and ensures the consistent administration of policies and procedures.
o Evaluates and monitors the performance of staff personnel for compliance with Authority programs and policies, and attainment of goals and objectives.
o Assists with Rail Station Management objectives and performs snow removal processes as needed to ensure facilities and stations are accessible and safe for all Authority employees, customers, and transportation equipment/vehicles.
o Conducts investigations and interviews for corrective action and prepares and responds to grievances and recommendations for discharge reports. Maintains records pertaining to CTA's drug/alcohol policy as it relates to terminal personnel and coordinates the notification of personnel who have been selected for random testing.
o Coordinates with senior management in implementing and planning Snow Response Strategies.
• Conducts studies of administrative and operational processes and procedures, analyzes findings, makes recommendations to improve efficiencies, and prepares and presents reports to management.
• Hires, trains, develops, monitors, and evaluates staff. Reviews and recommends personnel actions for approval.
• Performs related duties as assigned.
MANAGEMENT RESPONSIBILITIES
Reporting to this position are the following jobs:
Job Title
• None
CHALLENGES
• Maintaining amicable working relations between all management levels and various departments.
• Keeping abreast of various departments’ policies and procedures.
• Being thoroughly versed on the various contracts representing the department’s unionized employees relative to compensation.
• Dealing with stress due to “24-hour on call” nature of job.
EDUCATION/EXPERIENCE REQUIREMENTS
• Bachelor’s degree in Business Administration, Management, or a related field, plus four (4) years of administrative experience, or an equivalent combination of education and experience relating to this position, including relevant military experience.
• Must possess a valid State of Illinois Driver’s License.
PHYSICAL REQUIREMENTS
• Requires remaining in a stationary position for extended periods of time and constantly operating a computer and other office productivity machinery.
• Service Area Requirement: Exempt (Non-Union) employees must live within the boundaries of the CTA Statutory Service Area either at the time of employment or within 6 months of beginning employment at CTA.
KNOWLEDGE, SKILLS, AND ABILITIES
• Detailed knowledge of payroll processes and procedures.
• Detailed knowledge of budget management practices and procedures.
• Detailed knowledge of payroll processes and procedures.
• Detailed knowledge of grievance and discipline procedures.
• Working knowledge of Oracle applications and Microsoft Office.
• Working knowledge of CTA organizational structure and its associated functions and responsibilities.
• Working knowledge of collective agreements and working with union employees.
• Strong administrative and managerial skills to effectively direct the activities of assigned personnel.
• Strong computer skills.
• Strong analytical skills.
• Strong written and verbal communication skills.
• Good research skills.
• Ability to supervise staff.
WORKING CONDITIONS
• General office environment.
• Occasionally travels to various CTA, vendor, and transit property locations.
• Subject to normal garage/shop hazards such as noise, dust, grease, moving vehicles, etc. when visiting field locations.
• Subject to weather conditions when evaluating the provision of service.
• On call 24-hours a day, 7-days a week.
EQUIPMENT, TOOLS, AND MATERIALS UTILIZED
• Standard office equipment.
• Personal computer and related software (Microsoft Word, Power Point, Excel).