Duties & Responsibilities
Building Systems & Maintenance
- Develop comprehensive knowledge of the region's building portfolio and lead the facilities team in executing best-in-class maintenance and preventive maintenance plans
- Manage the repair, maintenance, and continuous operation of all building systems including fire/life safety, HVAC, plumbing, electrical, lighting controls, digital systems (fire alarm, card access, CCTV security), and elevator controls
- Develop and oversee systems to respond quickly to all facility emergencies
- Coordinate and document all required governmental inspections; ensure buildings comply with local, state, and federal regulations; maintain required documentation on file
Team Leadership & Communication
- Own and monitor a work-ticket system that prioritizes and responds to all requests from school operations staff; assign tickets appropriately to facilities team members
- Develop transparent reporting systems of ticket response, keeping all stakeholders informed
- Establish and lead regular meetings with school operations staff, maintaining clear agendas, notes, and follow-up actions
- Stay informed of facilities challenges across the region and coordinate responses as needed
- Institute clear calendars and expectations for all facility-related workstreams, including summer and break activities
Financial Management & Procurement
- Develop annual maintenance and operating budgets for all buildings in the region based on historical and projected facility needs; monitor spend to ensure it remains within budget
- Manage the work of the accounts payable associate with respect to Purchase Order creation and invoice approval
- Ensure compliance with New Jersey procurement guidelines
- Establish regular financial reporting practices and identify financial risks for escalation
- Develop and oversee bid processes for maintenance contracts; build a network of compliant vendors
Capital Projects & Planning
- Develop an ongoing list of needed capital projects across the region
- Work with the Home Office Real Estate and Facilities team to compile an annual prioritized list of capital projects
- Coordinate site visits with school directors of operations to understand facility needs and communicate planned repair work
- Manage communications related to capital projects with Real Estate and Facilities and school operations teams