You will be the go-to person who keeps our Home Office running smoothly and feeling welcoming every day. In this role, you will own the day-to-day operations of our 100 Church Street office, ensuring staff and guests have a seamless, positive experience. You will work closely with teams across the organization, responding to needs in real time, communicating clearly, and keeping the physical space organized and fully functional. This role is ideal for someone who enjoys working with people, takes pride in strong execution, and can manage responsibilities independently.
Front Office & Staff Experience
- Serve as a warm, responsive point of contact for staff and visitors
- Manage reception, guest arrivals, and day-to-day inquiries with professionalism and care
- Provide timely, clear communication when supporting staff needs
Facilities & Office Ownership
- Take ownership of the office environment through daily walkthroughs and upkeep
- Coordinate directly with vendors to resolve maintenance and facility needs
- Identify and address issues proactively to ensure a well-functioning space
Inventory, Supplies & Vendor Coordination
- Manage office supplies and shared spaces from ordering through restocking
- Build and maintain vendor relationships to support ongoing office needs
- Ensure spaces are consistently organized, stocked, and ready for use
Operations, Scheduling & Administrative Support
- Manage scheduling and use of conference rooms and shared spaces
- Respond independently to facilities and operations requests through ticketing systems
- Support invoicing, expense tracking, and monthly reconciliations
- Coordinate logistics for internal meetings and office events