Part-Time Coordinator II, Academy for Lifelong Learning
Lone Star College
LSC-North Harris, TX
Job Description
Job Description
PURPOSE AND SCOPE:
The PT Coordinator II, Academy for Lifelong Learning (ALL) coordinates a campus-wide comprehensive leisure learning program for non-credit students age 50 and up in the Office of Continuing Education. Responsible for program success through all aspects of designing courses, implementation, and evaluation of future class and enrollment needs both on-line and in person. Works collaboratively with multiple volunteers and advisory council members with support for CE office personnel.
ESSENTIAL JOB FUNCTIONS:
Coordinate daily operations of assigned area. Maintain records. Maintain current knowledge base of assigned area and acts as a point of contact for internal and external customers
Assists with management of the department budget; Manage all purchasing & reconciliation by requisition & P-Card; Manage all quotes and contracts that are needed for purchases; Prepare deposits of revenue to be given to the Business Office
Monitor and control resources such as office supplies and equipment needed within the department. Submit requisitions, and review and approve/deny purchase requests in accordance with the budget
Coordinate various department and leadership calendars and schedules. Plan, schedule and coordinate various meetings/seminars/events, including site selection and preparation, marketing and training materials, and general support
May schedule and prioritize work and activities and organize training materials for staff
Develop, monitor, and maintain a variety of spreadsheets, databases, reports, and present findings for internal/external constituents
Attend regular Requisition Ad-hoc Committee meetings and act as a resource to help resolve complex issues. Work with other areas/department/units to achieve objectives
Prepare and communicate staff schedules and responsibilities to ensure both internal and external client needs are properly met and handled; coordinate, facilitate, and manage events & committees
Participate in various division meetings to ensure every department is up to date and informed of any changes
Manage disputes and problem solve with patrons, staff, and faculty when issues arise
Advise students via email and telephone regarding classes and follow up on recommendations to improve the ALL program; Assists with creating methods of evaluation of assigned area. Analyzes results and makes recommendations for revisions to objectives and strategies
Takes part in and/or takes lead on special projects as needed
Responsible for other reasonable related duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES:
Strong attention to accuracy and detail
Basic knowledge of general office and software applications
Ability to prepare reports
Possesses excellent organizational skills
Strong multi-tasking abilities with the ability to prioritize duties
High level of customer service
PHYSICAL ABILITIES:
The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.
WORK SCHEDULE AND CONDITIONS:
Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
Interface with internal and external contacts as needed to carry out the functions of the position
Work is performed in a climate-controlled office with minimal exposure to safety hazards
REQUIRED QUALIFICATIONS:
· Associate degree or higher and at least 3 years of experience, or an equivalent combination of education and experience