Part Time Coordinator lII, Records
Lone Star College
LSC-CyFair, TX
Job Description
Job Description
PURPOSE AND SCOPE:
The PT Coordinator III provides oversight and facilitation of day-to-day and some long-term operations within a large and/or System-wide area of specialty, playing a strong role in leading and planning, development, evaluation and improvement. Assigned area and responsibilities will be extensive and/or highly specialized. May be responsible for the success of assigned area, ensuring smooth and efficient operations as well as compliance with policies, procedures and a variety of local, state and federal regulations. Coordinates logistics, services and support surrounding significant/diverse programs or departments. Makes and communicates process decisions based on best practices.
ESSENTIAL JOB FUNCTIONS:
Oversees daily and some long-term operations of assigned area. Actively maintains up-to-date knowledge of area and acts as a Subject Matter Expert within area and as a point of contact and liaison for internal and external constituents
Performs research relevant to area of specialty, develops, monitors and maintains a variety of spreadsheets, databases, reports, and presents findings to internal/external constituents (may include LSCS Managers/Executives, community members, and/or outside groups and organizations)
Enters, tracks and maintains a variety of data, including documents, spreadsheets and databases
May be responsible for ensuring and maintaining compliance with local/state/federal compliance of processes and documentation within assigned area
Supervises, trains and develops department staff, schedules and prioritizes work and activities and develops and organizes training materials
Creates methods of evaluation of assigned area, analyzes results and makes recommendations for revisions to objectives and strategies, with a focus on continuous program improvement, takes part (or takes Lead) in developing new programs
Coordinates and manages various department and management calendars and schedules, plans, schedules and coordinates various meetings/seminars/events, including site selection and preparation, marketing and training materials, and general support
Monitors and controls resources such as office supplies and equipment needed within the department, submits requisitions, and reviews and approves/denies purchase requests in accordance with the budget
Manages or assists with management of the department budget
Takes part in and/or leads special projects as needed
Responsible for other reasonable related duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES:
Strong attention to accuracy and detail
Excellent knowledge of general office and software applications
Ability to prepare and analyze reports
Possesses excellent organizational skills
Strong multi-tasking abilities with the ability to prioritize duties
High level of customer service
PHYSICAL ABILITIES:
The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.
WORK SCHEDULE & CONDITIONS:
Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment
Interface with internal and external contacts as needed to carry out the functions of the position
Work is performed in a climate-controlled office with minimal exposure to safety hazards
REQUIRED QUALIFICATIONS:
Bachelor's Degree and at least 1 year of related work experience, or an equivalent combination of experience and education
Specialization in coordinator position area