Portfolio CAM - North Region

Requirements

• Monitor collections with regard to Association Assessments
• Approve all invoices outside the regularly budgeted items and submit for payment
• Ensure correct coding for financial statements
• Work with Board in the preparation of a yearly budget and monitor its adherence
• Distribute the budget as required by governing documents and statutes
• Knowledge of the purpose of financial reports (e.g. general ledger, variance, accounts payable, income statement, balance sheet)
• Write routine reports and correspondence
• Communicate clearly and be able to work with and present ideas to a variety of people including owners, tenants, the general public, Board of Directors, staff, contractors and service providers
• Multi-task, embrace change, solve practical problems and deal with a variety of concrete variables
• Monitor vendor performance to ensure adherence to contract responsibilities and duties.
• Draft and post Board Agendas prepare Board Packages, attend Board of Director meetings and record minutes.
• Transcribe all board meeting and annual meeting minutes (as applicable).
• Respond to requests from title/mortgage/real estate companies
• Assist Maintenance Supervisor as needed with review of work orders and expedite as appropriate
• Complete monthly inspections of the buildings, facilities, and grounds to insure vendor job performance and note violations of C&R's.
• Read and interpret documents such as safety rules, operation and procedural manuals, State Statutes affecting COA/HOA and corresponding condominium documents, by-laws and rules and regulations
• Serve as liaison between the association/board of directors, legal counsel, and community association members
• Document, submit and coordinate insurance claims
• Know how to ensure contractor compliance with contract terms related to deposits, progress payments, retention and final payments
• Supervise outside vendors and/or site employees as necessary
• Compile all information for annual and budget meeting mailings
• Administer all Association rules and regulations
• Pose fixes, possible solutions, suggestions and recommendations for the board to consider, using resources available
• Knowledge of the requirements for different types of meetings and elections
• Prepare and submit a management report to the board
• Respond to owner/resident inquiries
• Identify and record violations of association restrictions, rules and regulations
• Implement enforcement policies (e.g., rules, architectural controls) as directed by the association
• Develop, establish and implement systems and controls to ensure maintenance needs are documents and completed
• The Community Association Manager manages all employees and vendors of the associations they are assigned to and is responsible for the performance association management services.

Benefits

• medical
• dental
• vision
• life
• disability
• 401K retirement plans
• Health Savings Account
• Flexible Spending Account
• Pet Discount Plan
• counseling sessions
• legal advice sessions
• professional development
• referral program