Procurement Coordinator

Requirements

• Lead all procurement planning within DDS, including developing timelines, and coordinating with program staff to meet goals.
• Coordinate all Purchase of Service (POS) and non-POS procurements in COMMBUYS from planning through award, including drafting specifications, posting bids, supporting program staff in the review process, and executing contracts in compliance with applicable laws, regulations, and policies.
• Monitor and ensure compliance with COMMBUYS requirements, OSD guidance, and all federal and state procurement laws, regulations, and policies, including POS statutes and document retention requirements.
• Manage procurement tracking systems and files, including tracking expiring procurements, planning for new initiatives, and ensuring proper documentation throughout the procurement lifecycle.
• Serve as the primary liaison with DDS Legal unit to support responses to Public Records Requests related to procurements and contracts.
• Lead vendor engagement efforts, including supporting new vendors/providers, developing guidance materials, and ensuring clear communication regarding procurement, contracting, and licensing requirements.
• Oversee and ensure compliance with Supplier Diversity Program requirements, including the Supplier Diversity Hub and Small Business Purchasing Program (SBPP), and collaborate with internal partners to implement related initiatives.
• Develop, maintain, and communicate procurement and contracting policies and procedures; provide technical assistance, create and deliver trainings, job aids, and other materials, and manage communications to stakeholders by updating Mass.gov web pages and unit SharePoint.
• Support staff engaged in procurement and quality improvement activities, and participate in regular supervision and departmental meetings while representing DDS on procurement and contract related matters.

Benefits

• Comprehensive Benefits