Procurement Technician

Requirements

• Apply knowledge of the requirements of various contract clauses and provisions and laws, regulations, and policies.
• Apply knowledge of Service Contract Labor Standards, Prompt Payment Act, progress payments, and first article test requirements to ensure inclusion of necessary information and supporting documentation in solicitation packages.
• Apply knowledge of procurement regulations and policies to monitor contractor compliance with contract terms and conditions.
• Update and maintain the currency of procurement documents, regulations and manuals and related information.
• Review procurement files for inclusion of specific documents and informational requirements as defined in procedures.
• Assist in the determination of applicable laws, regulations, clauses, and provisions.
• Apply knowledge of standardized procurement regulations, procedures, and operations related to procurement phases and functions.
• Apply knowledge of automated and manual procurement/supply systems to locate, add, retrieve, and correct routine information using well-established, clear-cut procedures.
• Apply knowledge of various procurement procedures to support purchase transactions that involve the use of different forms and the application of different procedures.
• Assemble contract file information, both hardcopy and electronic, and enter contract data into a management information system.
• Sort, compile, type, and distribute requisitions, contracts, orders, modifications, and other supporting documentation.
• Maintain offeror mailing lists by adding or deleting vendor information into a management information system.
• Prepare, verify, abstract, control, and close-out procurement documents, files, reports, and records.
• Verify appropriate signatures, accounting codes, item descriptions, quantities, and prices and identify missing information related to acquisition documents.
• Prepare procurement forms used to make routine purchases.
• Apply knowledge of the workplace workflow to accurately route messages and documentation to the appropriate parties.
• Apply knowledge of automated databases associated with procurement functions sufficient to input a range of standard information and adjustments.
• Prepare, control, and review procurement documents and reports.
• Verify and abstract information contained in documents and reports.
• Maintain procurement files.
• Perform other tasks in support of procurement operations.
• Investigate and resolve shipment, payment, contract documentation, and other discrepancies.
• Review reports and research errors and/or conflicting information in procurement documentation.
• Contact vendors to obtain status of orders and expedite deliveries.
• Trace the status of requisitions, contracts, orders, and modifications using automated and manual files and contacting customers including vendors and Requiring Activity.
• Validate undelivered orders in the USCG Open Obligation Validation Application.
• Research errors and/or investigate complaints.
• Research errors and investigate complaints by applying knowledge of a variety of procurement financial areas and their relationship to other functions including inventory management, cataloging, transportation, and supply.
• Reconstruct and reconcile incomplete information and perform other standard procedural assignments.
• Understand and take corrective action on recurring error reports.
• Generate a variety of standard reports including tracking procurement awards, issuance of modifications, and other procurement actions.
• Assist in the development of procurement procedures.
• Download, sort, and review vendor invoices for accuracy against existing purchase orders, contracts, task/delivery orders, and modifications.
• Research and respond to data calls.
• Assemble and prepare procurement management reports by gathering and consolidating pertinent information.

Benefits

• Health, dental, and vision insurance
• 401K with company matching
• Paid holidays
• Paid vacation
• Paid sick leave