Program Administrator 1 (20017813)

Ohio Department of Administrative Services
Any Location, OH
Category Education
Job Description
The Ohio Department of Rehabilitation and Correction is seeking a Program Administrator 1 to work at the Corrections Training Academy (CTA). The successful candidate will be responsible for providing administrative support to the Superintendent of the CTA and ensuring the effective operation of the Academy. Key responsibilities include transmitting decisions and directives, researching and analyzing programs and policies, and coordinating events and meetings.

Requirements

  • Thorough knowledge of management supervisory principals/techniques and agency policies and procedures in the section of the Corrections Training Academy (CTA)
  • Relieves Superintendent of Corrections Training Academy (CTA) of non-routine administrative duties
  • Acts for administrator and serves as a liaison between administrator and subordinates
  • Transmits decisions and directives
  • Researches and analyzes programs, procedures and policies and provides technical advice to aid administrators in decision making
  • Independently creates CTA weekly report for submission to Deputy Director of Human Resources (HR)
  • Scans and files sensitive incident reports serving as liaison between Superintendent and appropriate Warden
  • Tracks, analyzes and sends Academy goals reports to inform staff of progress
  • Conducts research and provides recommendations for programs
  • Represents Superintendent at meetings
  • Handles confidential correspondence and responds to inquiries regarding students and staff of CTA
  • Administers special program and projects
  • Plans and schedules events, rooms and organize people
  • Coordinates range use agreements and responds to employees and public making requests to schedule CTA firing ranges and classrooms
  • Organizes and coordinates banquets and special awards ceremonies (e.g. CTA Correction Officer of the Year Banquet) providing technical advice to staff and others involved in arrangements
  • Assists with CTA staff meetings by sending notices, preparing agendas and taking and distributing minutes
  • Obtains Superintendent’s signature on documents and distributes as necessary
  • Screens visitors and mail for Superintendent’s office
  • Prepares binders and other confidential materials used for Department of Rehabilitation and Correction’s Executive Leadership class
  • Supervises support staff in absence of manager
  • Conducts staff meetings to discuss rules and operating procedures for assigned area, monitors manpower needs and ensures sufficient number of personnel to complete special assignments/projects
  • Assigns reviews and approves work for content and accuracy
  • Authorizes expenditures and purchases
  • Prioritizes and approves schedules and itineraries
  • Approves requests for leave, overtime, compensatory time, attendance records and travel expenses
  • Identifies training needs and conducts or arranges for training opportunities (i.e. on-the-job and in-service)
  • Writes employee goals and completes and conducts timely performance evaluation reviews
  • Responds to EEO complaints and grievances if necessary
  • Conducts investigations and presents at pre disciplinary hearings of alleged staff misconduct as requested
  • Initiates disciplinary action if necessary
  • Responds to complaints about staff
  • Screens and interviews applicants
  • Attends meetings, trainings and conferences
  • May give presentations and conduct trainings

Benefits

  • Medical Coverage
  • Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
  • Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
  • Childbirth, Adoption, and Foster Care leave
  • Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
  • Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
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