Project Coordinator / Executive Administrative Support

The Project Coordinator will provide administrative and project support to senior leaders within a multi-site biologics development organization. This role requires strong administrative coordination, project support, communication, confidentiality, and technology skills.

What You Will Do

Responsibilities include managing complex calendars, scheduling meetings and events, coordinating domestic and international travel, preparing and processing expense reports, maintaining departmental records, supporting onboarding and offboarding activities, and organizing department meetings and town halls.

Why It Might Be a Fit

The ideal candidate is highly organized, proactive, detail-oriented, professional, and able to work independently with minimal supervision. This role requires strong judgment, discretion, and the ability to interact effectively with senior leaders, cross-functional teams, administrative partners, and stakeholders across multiple sites and time zones.

Requirements

• Associate degree required; Bachelor’s degree highly desirable, preferably in a business-based degree.
• 4+ years of administrative or comparable experience.
• Strong administrative, coordination, scheduling, communication, and follow-up skills.
• Good oral and written communication skills.
• High proficiency with MS Office Suite: Outlook, PowerPoint, Word, Excel, OneNote, Forms, and MS Teams.
• Strong SharePoint experience or ability to quickly become highly proficient.
• High technology savviness and ability to rapidly learn systems.
• Ability to manage calendars, meetings, travel, expense reports, departmental records, onboarding/offboarding support, communications, and meeting logistics.
• Ability to work independently, prioritize tasks, solve problems, and support senior leaders with minimal supervision.
• Professional presence, discretion, confidentiality, diplomacy, and good judgment.
• Ability to collaborate with administrative partners, cross-functional teams, and stakeholders across different levels, functions, sites, and time zones.

Benefits

• Health insurance
• Holiday pay
• 401(k) program
• Employee referral bonus program