Project Specialist and Executive Assistant

The Project Specialist and Executive Assistant will provide administrative, secretarial, and related duties for Regional Vice President (RVP). The role involves project management for specific regional initiatives, oversight, and project management for regional initiatives, and support for RVP's engagement with the Board of Governors, Regional boards, and local Board Chairs.

What You Will Do

The Project Specialist and Executive Assistant will serve as primary point of contact for RVP, monitor and arrange RVP's calendar, collect and organize reports, and prepare materials for meetings and events. The role also involves leading and managing projects for key regional initiatives, tracking and managing projects, and supporting RVP's engagement with the Board of Governors, Regional boards, and local Board Chairs.

Why It Might Be a Fit

The ideal candidate will be a strong advocate of the USO's mission, have strong interpersonal and customer service skills, and be able to exercise sound judgment related to controversial and/or culturally sensitive subjects. The candidate should also be punctual, organized, and self-motivated, with the ability to quickly and easily adapt to changing organizational needs.

Requirements

• High School Diploma or equivalent
• Bachelor's Degree and/or IAAP preferred
• 5+ years work experience in a senior administrative support role
• Relevant experience in a not-for-profit, military, multicultural and/or global organization preferred
• Strong interpersonal and customer service skills
• Ability to interact with USO Leadership, the general public and military audiences at a variety of levels with integrity and professionalism
• Proficiency using computers and electronics equipment
• General knowledge of various software, applications, and programs including but not limited to Microsoft Office Suite and SharePoint
• Demonstrated ability to exercise sound judgment related to controversial and/or culturally sensitive subjects
• Ability to handle confidential information with tact and poise
• Must be punctual, organized and self-motivated, with the ability to quickly and easily adapt to changing organizational needs
• Ability to achieve desired results while working collaboratively in a team environment
• Ability to perform basic math and follow proper cash/donation handling and reporting procedures
• Ability to obtain and maintain proper credentials necessary to access USO Center locations and facilities including but not limited to security, credit and/or background screening, SOFA status, valid driver's license
• Must be a strong advocate of the USO's mission

Benefits

• Generous paid time off, including volunteer days and military leave
• 401k match
• Comprehensive benefits
• Opportunities for training and education reimbursement
• Resume and cover letter are required for full consideration
• Background check – education, criminal and driving required