Property Manager

Requirements

• Provides management, direction, and leadership to ensure the property is maintained and operated in accordance with KWPM objectives
• Demonstrate a positive, professional and client-oriented attitude about the company with coworkers, residents, owners, clients and the public
• Constantly strive for improvements in work process and results to better meet client's expectations
• Act as the company's primary coordinator to assure that the company’s efforts fully meet and exceed contractual property management obligations
• Prepare annual budget for the association
• Analyze and distribute monthly financial statements including operating variances from budget, cash management and strategies for collection of receivables
• Maintain complete and accurate property files and records, according to department systems, with an emphasis on documentation for future reference
• Supervise on-site team members
• Develop specifications and continually evaluate service needs and performance in all areas of maintenance and management
• Establish and maintain collaborative working relationships between departments, with coworkers and particularly with other members of a project team
• Acquires and maintains current knowledge of state and regulatory agency statutes and each client’s community documents, policies, and procedures
• Initiates contact with new resident representatives to coordinate the move-in process
• Sets and adheres to the highest standards of performance and instills them in the staff by personal follow-up to insure that the service is being delivered
• Responds to phone calls and correspondence in a timely and professional manner
• Maintain a professional relationship with the BOD, Unit Owners, and vendors
• Ability to run a BOD meeting when necessary according to Roberts Rules of Order
• Creates a management report, which depicts an update on administrative items, a financial overview, actual condition of the property, progress of specific projects, and makes clear and concise recommendations
• Prepares professional presentations of reports, action plans, budgets, bid analysis, etc.
• Supports the KWPM’s GREAT values, philosophy, goals and adheres to KWPM policies
• Organizes time effectively and successfully balances the competing demands of multiple projects
• Attends monthly Manager’s meeting
• Maintain and uploads all documents into the management support systems accurately and update accordingly
• Monitors contracts regularly. Evaluate and negotiate all contracts effectively. Ensure all vendors provide a certificate of insurance naming the Association and KW Property Management as additional insured and certificate holder
• Maintain accurate records, files and communication pertinent to the Association office
• Update Association communication regularly – Update menu boards, prepare Association newsletter, update Association web-site
• Processes violations, work orders, architectural control applications, lease applications, and sale applications regularly on a monthly basis as required
• Possesses all knowledge of assets cash balances and availability of funds for projects
• Cash flow management for capital improvement
• Monitors aging report, timely legal action, and updated collection module on a timely basis
• Keeps up to date equipment maintenance logs, inventory, and update preventive maintenance manual quarterly

Benefits

• 401k Matching
• Retirement Plan
• Generous Paid Time Off