Real Estate Operations & Executive Coordinator

You'll become the operational backbone of the organization, supporting multiple real estate businesses spanning residential sales, property management, renovations, new construction, and investment properties. You'll manage contracts, coordinate listings, track deadlines, communicate with vendors, title companies, clients, contractors, and associations, while helping leadership stay focused on growing the business.

What You Will Do

Prepare, organize, and manage real estate contracts, disclosures, amendments, and supporting documentation. Track contract deadlines, coordinate with title companies, lenders, vendors, contractors, clients, and other parties involved in each transaction. Manage listing preparation, schedule closings, showings, inspections, meetings, and appointments, and follow up persistently on outstanding documents, approvals, signatures, HOA requirements, design review applications, and other time-sensitive items.

Why It Might Be a Fit

You'll become a true business partner, enjoying variety every single day, with a hybrid flexibility to work remotely while remaining closely connected with the team. You'll gain firsthand exposure to residential real estate, property management, renovations, new construction, and investment operations while learning how a growing real estate business is built.

Requirements

• At least one year of experience in real estate, title, mortgage, transaction coordination, property management, or leasing.
• Experience working with contracts, documentation, deadlines, and multi-step processes.
• Outstanding organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Comfortable following up professionally and persistently when others are unresponsive.
• Resourceful problem solver who enjoys figuring things out independently.
• Able to balance administrative responsibilities with occasional field work and local travel.
• Proficient with Google Workspace, Microsoft Office, CRMs, and digital document management systems.
• Valid driver's license and reliable transportation.

Benefits

• Competitive base salary of $65,000–$75,000 annually, depending on experience
• Health Insurance
• Paid Time Off
• Company vehicle available when business travel requires it
• Hybrid work environment after onboarding