Recruitment and Community Outreach Assistant (36028)

Requirements

• Verify applications for completeness as outlined in “Initial Application Process Policy.”
• Implement timely application processing as outlined in the “Initial Application Process Policy.”
• Obtain confidential and critical information from families for data entry into ChildPlus.
• Provide frequent in person, phone and written contact with staff and families often involving sensitive and/or confidential information.
• Provide appropriate information and referrals to wait-listed families, with a focus on resources for currently homeless families awaiting placement.
• Process EHS to COH eligibility verifications and placements.
• Ensure timely and accurate data entry and documentation within ChildPlus, including eligibility, enrollment, attendance, and waitlist records.
• Maintain wait lists for accurate selection of the families.
• Maintain filing systems and eligibility files for all enrolled, previously enrolled and wait listed applicants.
• Maintain accurate child files, eligibility documentation, and child comprehensive records for enrolled, previously enrolled, and wait‐listed families.
• Process requests for educational records made by parents or other agencies ensuring Permission to Exchange has been granted or checking ID as necessary.
• Generate regular and ad‐hoc ERSEA and demographic reports to support program planning, community needs assessments, and audits.
• Form and maintain working relationships with outside agencies to facilitate both recruitment and services to enrolled and wait listed families.
• Attend recruitment events on a monthly basis.
• Assist with planning and coordination of program‐wide events (e.g., parent conferences, health fairs, Head Start Awareness activities).
• Build and maintain collaborative relationships with community agencies, partners, and internal stakeholders to support recruitment and service referrals.
• Support enrollment activities and transitions, including Early Head Start, Head Start and Circle of Hope School eligibility processing.
• Generates regular and special reports as requested.
• Compiles information into relevant demographic data reports for needs assessment and program planning.
• Submits all information in an accurate and timely manner.
• Performs general office support and other clerical duties as requested or needed.
• Prepares agendas and minutes for team meetings, training sessions, etc.
• Attends all required staff and parent meetings and activities.
• Maintains strict confidentiality with respect to /EHS/Circle of Hope School children, families and staff in accordance with program and LSF policies and procedures.

Benefits

• Medical
• Dental
• Vision
• Telehealth
• Employee Assistance Program (EAP)
• Employer paid life insurance
• 13 paid holidays + 1 floating holiday
• Generous PTO policy (starting at 16 working days a year)