Research Administration Specialist (Pre-Award Focus), Ross and Carol Nese College of Nursing

Requirements

• Serve as the primary point of contact for all pre‐award activities.
• Coordinate preparation of grant and contract proposals (e.g., budgets, justifications, biosketches)
• Review sponsor guidelines, funding announcements, and compliance requirements.
• Manage proposal timelines and ensure timely submission.
• Prepare and route proposals through institutional and federal sponsor submission systems (e.g., Cayuse, Research.gov, Grants.gov, NIH ASSIST).
• Support faculty with complex proposal submissions (e.g., multi‐site, collaborative, limited submissions).
• Maintain proposal records, tracking, and internal reporting.
• Provide training and guidance to faculty and staff on proposal development.
• Assist with contract and subaward negotiations coordination.
• Provide occasional support for award setup and sponsor communication.
• Participate in process improvement and development of research administration tools.
• Support routing of regulatory compliance materials, including Institutional Review Board, Institutional Animal Care and Use Committee, and Conflict of Interest reviews.
• Perform interim account reconciliation, financial monitoring, and expense compliance review.
• Support student financial processing and reconciliation.
• Ensure operational continuity during staffing gaps.
• Create, submit, and monitor financial requests (e.g., purchasing, reimbursements, vendor setup); resolve workflow issues.
• Manage purchase orders for research supplies and services.
• Coordinate vendor communication, invoice resolution, and documentation.

Benefits

• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off
• Holidays
• Vacation
• Sick time
• 75% tuition discount