Sales Administrative Assistant

The Sales Administrative Assistant provides administrative support to the Sales, Events, and Marketing team at Grand Hyatt San Francisco. The ideal candidate is proactive, polished, and able to communicate effectively with clients, hotel colleagues, vendors, and leadership. This role is an excellent opportunity for someone interested in hotel sales, events, hospitality administration, or commercial operations.

What You Will Do

The Sales Administrative Assistant will provide administrative support, prepare proposals, contracts, and other sales or event documents, maintain organized files, respond to phone calls and emails, and support sales managers and event managers with daily follow-up and coordination.

Why It Might Be a Fit

The ideal candidate is proactive, polished, and able to communicate effectively with clients, hotel colleagues, vendors, and leadership. This role is an excellent opportunity for someone interested in hotel sales, events, hospitality administration, or commercial operations.

Requirements

• Previous administrative, sales support, hotel, events, customer service, or office experience
• Hospitality, hotel sales, catering, events, or convention hotel experience
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Professional phone and email etiquette
• Ability to manage multiple priorities, deadlines, and requests in a fast-paced environment
• Strong computer skills, including Microsoft Office, Outlook, Word, Excel, and PowerPoint
• Experience with hotel sales/catering systems such as Delphi, Envision, Opera, or similar platforms
• Ability to work independently while supporting a collaborative team environment
• Strong follow-through, accuracy, discretion, and professionalism
• Ability to interact effectively with clients, guests, colleagues, vendors, and hotel leadership
• Must be dependable, punctual, and service-oriented
• Ability to work a flexible schedule based on business needs

Benefits

• Free room nights
• Discounted and Friends & Family Room Rates
• Medical, Prescription, Dental and Vision Insurance
• 401K with company match
• Paid Vacation, sick days, and holidays
• Tuition Reimbursement
• Free colleague meals during shift
• Employee Stock Purchase Plan
• Discounts at various retailers