SECRETARY

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Secretary. Under direction, this position will perform technical, administrative secretarial, and office support functions for the Property Control Manager. The position will conduct special inventory projects and studies and provide general office support for staff. The position will also travel to various work sites to assist with physical inventory. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department’s operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Essential Functions

• Serves as Secretary and assistant to the Property Control Manager


• Prepares and keyboards a variety of confidential correspondence to agency staff, clients, professionals, and community agencies outside the Department for purposes of information and clarification of DCFS rules and procedures


• Schedules appointments for administrative staff with supervisory staff


• Serves as timekeeper


• Receives, sorts, and reads incoming mail, making notations if needed


• Functions in the absence of other administrator's assistant


• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college OR completion of high school and two years of related office experience OR two years of independent business experience


• Requires ability to keyboard accurately at 30 wpm

Preferred Qualifications

• 2 years of experience in an office setting applying knowledge of office practices, procedures, and programs


• 2 years of experience in an office setting applying knowledge of composition, grammar, spelling, and punctuation


• 2 years of experience in an office setting applying working knowledge of the logic of computer programs


• 2 years of experience in an office setting applying the ability to operate commonly used manual and automated office equipment and performing routine maintenance

Conditions of Employment

1. Requires ability to pass a background check


2. Requires possession of a valid driver’s license and ability to travel


3. All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.