Senior Administrative Assistant - Center for Holocaust, Human Rights & Genocide Education (CHHANGE)

Brookdale Community College
Any Location, NJ
Category Education
Job Description
The Senior Administrative Assistant coordinates activities in support of the day-to-day administration of Chhange. Serves as the initial contact for public inquiries, including those from students, educators, volunteers, and visitors. Works closely with the Chhange Program Manager, providing program and event assistance.

Requirements

  • Support the mission, annual goals and objectives of Chhange and report on progress towards stated goals.
  • Maintain, monitor, and update Chhange calendar.
  • Manage flow of online and physical correspondence and record the incoming donations and payments.
  • Prepare e-blasts for programs and events as recommended by the Executive Director or Program Manager.
  • Manage the logistics of programs and events, including procuring rooms, catering, arranging for speaker travel and payments, on-site registration, liaising with tech and catering, signage.
  • Assist with social media and website updates on a timely basis.
  • Support the development efforts of Chhange, utilizing discretion and maintaining confidentiality as required.
  • Obtain committee reports and prepare Board materials for Board meetings and retreats, utilizing discretion and maintaining confidentiality as required.
  • Coordinate volunteer schedules and provide administrative support for volunteer tasks and training.
  • Maintain office inventory and order supplies.
  • Schedule service for and follow up on equipment, facility maintenance, and tech support.
  • Assist in administration of security protocol.
  • Develop/update SOPs for all administrative procedures.

Benefits

  • Health insurance
  • Two weeks paid vacation
  • 4-day work week
  • Reimbursement for classes or professional development
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