Role OverviewA prestigious financial institution seeks a Bilingual Japanese Executive Assistant for a 3-month temporary assignment. The role involves performing secretarial duties, scheduling, preparing reports, and coordinating projects.
What You Will Do
Primary responsibilities include planning and coordinating business-related functions, obtaining approvals, booking travel arrangements, processing expense reports, and preparing management reports.
Why It Might Be a Fit
The ideal candidate will have good communication skills, organization and planning skills, and the ability to work in a high-pressure environment. They will also have excellent interpersonal skills and be able to maintain confidentiality.
Requirements
- Good verbal and written communication skills (in both English and Japanese)
- Ability to follow specific instructions in both written and verbal form
- Ability to effectively prepare documents (emails, brief memos, standard forms etc.)
- Good organization and planning skills
- Ability to complete work accurately and on time
- Ability to work in a high-pressure environment with critical deadlines
- Customer Orientation (internal/external)
- Excellent interpersonal skills with proven commitment to quality customer service
- Ability to meet customer needs, respond to customer inquiries in a respectful, helpful and responsive manner
- Team Orientation
- Ability to work cooperatively with others
- Capable of working well independently and in teams
- High level of diplomacy, tact, discretion, and confidentiality
- Ability to maintain flexible attitude and approach towards assignments
- Ability to initiate and sustain relationships with other departments and to proactively solidify relationships, understanding the needs and challenges of peers
- Strong PC skills (word processing, spreadsheets, and databases)
- Calculator and other standard office equipment to record, store and retrieve information
- Proficient in PowerPoint, Excel and Word
- Fast learner of databases and internal systems
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