Senior Project Support Specialist - NASA Headquarters

The Senior Project Support Specialist serves as a strategic Executive Operations partner within the Science Mission Directorate Front Office, providing executive-level administrative, operational, and project support to the Deputy Associate Administrator of Programs (DAAP) and collaborating closely with Associate Administrators, Deputy Associate Administrators, Program Officers, Executive Administrators, and senior leadership across SMD.

What You Will Do

Provide executive-level operational and administrative support to the Deputy Associate Administrator of Programs and other senior Science Mission Directorate leadership as required. Manage highly complex executive calendars, coordinate executive travel, prepare executive briefing books, and coordinate executive-level meetings.

Why It Might Be a Fit

The successful candidate will anticipate leadership needs, independently manage competing priorities, exercise exceptional judgment, and support high-visibility initiatives that directly contribute to the effectiveness of NASA's Science Mission Directorate leadership.

Requirements

• Demonstrated ability to independently manage multiple priorities within a fast-paced executive environment.
• Extensive experience supporting senior executives, Associate Administrators, Deputy Associate Administrators, Directors, or equivalent executive leadership.
• Exceptional organizational, planning, and project coordination skills.
• Proven ability to anticipate executive needs and proactively resolve issues before escalation.
• Strong critical thinking, sound judgment, and decision-making abilities.
• Outstanding written and verbal communication skills with the ability to engage effectively at all organizational levels.
• Experience preparing executive correspondence, presentations, reports, briefing materials, and leadership communications.
• Experience coordinating executive meetings, conferences, leadership forums, workshops, and high-visibility events.
• Experience coordinating complex domestic and international executive travel.
• Advanced proficiency in Microsoft Office 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Experience maintaining executive dashboards, tracking systems, organizational records, and action-item management tools.
• Ability to exercise discretion while handling sensitive, confidential, and pre-decisional information.
• Familiarity with NASA Headquarters administrative systems, organizational structure, and executive operations strongly preferred.

Benefits

• health care
• dental
• vision
• life insurance
• 401(k)
• education assistance
• paid time off including PTO, holidays, and any other paid leave required by law