Station Admin Coordinator - SAN

Southwest Airlines
San Diego, CA
Category Administration
Job Description
Station Administrative Coordinators at Southwest play a key role in keeping the airport running smoothly by helping new Employees get started, managing important items, and keeping track of supplies, schedules, and paperwork. They also help with phone calls, reports, and money handling. By staying organized and solving problems quickly, they support Airport Operations Teams and Leaders, helping the whole station stay on track.

Requirements

  • Friendly service and maintains positive relationships with all internal and external Customers
  • General clerical tasks such as filing, distribution of miscellaneous items/documents, answering phones, mail processing, etc.
  • Responsible for station financials including verification of monies received from Station Sales, preparation of bank deposits, reconciliation and maintenance of petties, etc.
  • Processes, verifies, balances and reconcile expense reports, invoices and Leader's purchasing card as needed to prepare for accounts payable
  • Order, maintain, distribute and audit all accountable documents
  • Prepare and process station level pass requests
  • Maintenance of station and staff phone lists, org charts, conference room schedules, etc.
  • Responsible for maintaining the integrity of confidential, proprietary, and sensitive Company and personal information
  • Maintains and archives historical records
  • Serves as primary resource for ensuring Internal Customer Care notifications are completed
  • Disseminates correspondence and information as required through Company email and board mail
  • Procurement and distribution of Station supplies
  • Miscellaneous station duties such as coordination of station keys, badge distribution, parking administration, etc.
  • Responsible for supporting cross-departmental projects/initiatives via communication and meeting coordination

Benefits

  • Fly for free on any open seat on all Southwest flights
  • Competitive health insurance for you and your eligible dependents (including pets)
  • Southwest offers health plan coverage options that start from the very first day of employment
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