Submission Specialist & Editor

The Senior Submissions Specialist & Editor plays a dual role on the Editorial Services (ES) team, with approximately 85% of the role focused on regulatory submissions and 15% on editorial support. Embedded in weekly brand team workflows, this person owns submission preparation and execution for assigned pharmaceutical clients while helping ensure materials are accurate, consistent, and ready for medical-legal-regulatory (MLR) review.

What You Will Do

Submissions (approximately 85%): Own all submission-related activities for assigned brand teams, including prework, submission-day execution, and resubmissions. Editorial (approximately 15%; as capacity allows): Proofread and copyedit complex pharmaceutical materials for accuracy, clarity, and consistency with client specifications and/or AMA style.

Why It Might Be a Fit

The ideal candidate combines hands-on expertise in Veeva Vault and client submission systems with strong copyediting judgment and confidence working with medical content. Bonus Points: Experience supporting multiple pharmaceutical brands or accounts with different submission requirements. Experience contributing to improvements in editorial quality, submission efficiency, or audit-ready documentation.

Requirements

• 3+ years of experience in a pharmaceutical marketing or medical communications agency environment, including demonstrated experience in both editorial and submissions functions.
• Hands-on proficiency with Veeva Vault and other client submission systems.
• Strong understanding of MLR review processes and pharmaceutical regulatory requirements.
• Meticulous attention to detail, familiarity with medical terminology, and the ability to absorb and accurately convey complex scientific and clinical content.
• Proficiency in Adobe Acrobat, Microsoft Word, PowerPoint, Excel, and Ziflow.
• Strong organizational, interpersonal, and written and verbal communication skills.
• Demonstrated ability to work with professionalism and accuracy under pressure and tight deadlines.

Benefits

• Healthcare Coverage
• 401(k) Plan
• Company-Paid Life Insurance
• Generous Flexible Paid Time Off
• Additional perks and ancillary benefits