TEMP - Administrative Assistant

Requirements

• Answer telephones in a courteous and timely manner for proper transfer re-routes telephone call
• Provide administrative support to senior leaders, including email correspondence and distribution of memos, letters, spreadsheets, forms, and faxes
• Create accurate written versions of audio recordings, reviewing and editing transcriptions done by speech recognition software, and identifying any inconsistencies.
• Sort mail and distribute to the appropriate departmental personnel.
• Serves as a source of information and referral on a variety of topics
• Establishes and maintains accurate, up-to-date files, including confidential files
• Coordinate and arrange meetings (internal as well as external), prepare agendas, travel and lodging reservation arrangements.
• Prepare, record, and maintain accurate minutes for meetings and distribute to all participants.
• Maintains electronic and paper files of all grants and grant applications, programmatic contracts, etc.
• Order and oversee office supplies and food deliveries for group and staff meetings
• Assists various departments with data entry as needed
• Prepares memos, letters, forms, reports and other documents form drafts, marginal notes, or verbal instructions
• Maintains privacy and confidentiality of data information.
• Demonstrate a positive, proactive, can do attitude in responding to customer needs.
• Works cooperatively and effectively with others.
• Seeks out additional duties to promote continuity of operations.
• Completes assignments by the end of the scheduled shift.
• Other duties as assigned.