Training Records Specialist & Scheduler

We are seeking an organized, detail-oriented, and compliance-driven Training Records Specialist & Scheduler to oversee our complex workforce training programs, facility logistics, and administrative records.

What You Will Do

Coordinate end-to-end training schedules, optimize facility space, maintain meticulous database records within our Learning Management System (LMS), and manage financial workflows such as subcontractor invoicing.

Why It Might Be a Fit

This position requires exceptional organizational skills, a strong administrative background, and a proven ability to safeguard sensitive data while working with multiple site stakeholders.

Requirements

• A minimum of 8–10 years of experience in office administration, training coordination, or records management
• Regulated Environments: Proven track record of working within highly regulated corporate, technical, or federal/nuclear environments
• Systems Experience: Hand-on experience administering and navigating Learning Management Systems (LMS) and centralized relational databases
• Audit & Compliance: Demonstrated experience identifying compliance gaps and preparing documentation for rigorous regulatory audits
• Financial Administration: Experience processing subcontractor invoices, basic billing reconciliation, or budget tracking
• Software Proficiency: High level of comfort with Microsoft Office Suite (Word, Excel, Outlook), database management software, and document control systems
• Task Management: Exceptional multi-tasking and organizational abilities, with the capacity to manage overlapping schedules, facilities, and vendor pipelines simultaneously
• Interpersonal Skills: Outstanding customer service and communication skills, with a history of resolving client queries, coordinating between disparate departments, and managing vendor relations professionally

Benefits

• Dental insurance
• Vision insurance
• Health insurance
• Life insurance
• 401(k) or retirement plan
• Paid time off (vacation, sick leave)
• Paid holidays
• Real ID-compliant driver's license or identification card