Travel and Expense Coordinator- Journeys

Requirements

• Reviews daily, weekly and monthly expenses from The Journeys Group to assure all policies are met.
• Administrator in American Express and Concur to maintain all records for corporate cards/travel for The Journeys Group.
• Monitor field expense mailbox and attach receipts to expenses.
• Sends breakdown of field expenses monthly.
• Reviews invoices monthly, code and process for payment.
• Coordinates and set up approved employee relocations.
• Coordinates reservations for car/van rental requests for The Journeys Group.
• Supports T&E Manager on lease car initiatives/programs and administrator processes.
• Sends lease car accidents notification to EVP of Sales & Operations, VP Loss Prevention and T&E Manager.
• Manages Accident Program to keep repair cost minimal while ensuring lease car safety.
• Manages lease car driver information and Motor Vehicle Record background verifications.
• Communicates traffic violations from lease car drivers and address as needed.
• Manages Driver Safety program to ensure drivers are assigned safety courses when needed.
• Monitors telematic devices for lease cars.
• Reviews company cell phone usage for The Journeys Group.
• Supports VP Loss Prevention with LP functions as needed.
• Works with The Journeys Group to resolve issues regarding travel, expenses, rentals, and relocations.
• Supports all company policies, procedures, and guidelines and reports issues outside of standards.
• Negotiates with travel vendors to ensure best possible rates and discounts for the company.
• Maintains confidentiality when handling sensitive information.
• Ability and willingness to work after hours, weekends and travel overnight for business purposes if needed.

Benefits

• Full-time position